AS Administrative
& Support Services
CR Circulating
Materials (includes Media and Reserve Services)
DC Digital
Collections: Creation and Management
DP Development and
Public Relations
ER Electronic
Resources (does not include work related to locally digitized material)
IL Inter-Library
Loan and Document Delivery
SS Storage and
Stacks Maintenance
Staff Allocations Project
March 2008
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction of library initiatives
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Vendor relationships
· License negotiations. Put electronic resource work in its own center
· Administrative work covering multiple product centers and cannot be easily divided between product centers
· Creating/maintaining staff web sites
· All institution sponsored meetings, demonstrations and presentations not related to a specific product/service center. If the meeting concerns product and service center issues, place time in the appropriate product/service center. Includes travel time to meetings, but if work accomplished during travel, count in appropriate center.
· Consulting and referring, responding to inquiries
· Includes preparation time
· Research, writing, teaching not included in position description, vitae preparation, professional service, conference attendance and meetings not required by position. Includes travel time to meetings, but if work accomplished during travel, count in appropriate center
· Informational reading for professional development (journals, books, reports, memos)
· Demonstrations and presentations
· Annual performance reviews; employee conferences
· Recruitment strategy development
· Typing, filing, organizing, sorting, photocopying, inputting and editing, statistics compilation, scheduling meetings and appointments, completing questionnaires, maintaining calendars, travel arrangements, maintaining unit supplies, etc.
· Library-wide supplies maintenance.
· Acquisition of supplies from vendors
· Mail room functions
· Maintenance and monitoring
· Opening and closing activities
· Planning and construction activities
· Hiring and firing
· Policies and procedures
· Benefits
· Limited to general knowledge training and demonstrations that cannot be limited to a specific Center (e.g. E-mail training). If intended for performing tasks in a Center (e.g. acquisition vendor system), record time in appropriate Center. If supports work in more than one Center, split time accordingly. Allocate training time to the appropriate Center whenever possible
· Demonstrations and presentations
· Procedure and policy documentation
· Revising of other’s work when done as a separate task
· Consulting and responding to inquiries and questionnaires
· Liaison work
· Asking questions about software/hardware
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Diagnosing and handling problems with hardware and software and other automation related activities. Checking records for system functionality
· Setting up/installing software. Reading and deciphering documentation, calling vendors, initializing disks. Hooking up and maintaining hardware
· Programming, developing applications, setting up databases and spread sheets, documenting
· General Web design support
· AU09 Network/Server Management Tape and file processing; backing up; loading and copying new records and indices
· Organizing and maintaining file structures
· Software installation and testing
· Maintenance/upgrading of operating system and services
· Jack activations
· Assignment of computer network addresses/names
· Troubleshooting network connectivity problems
·
Building/testing images
·
Setting up and maintaining
network and computer accounts; developing scripts
·
Creating and maintain OU
policies
·
Creating/distributing software
installers
·
To be used by staff managing
work microcomputer
·
Organizing and deleting files
·
Setting options
·
Backing up
· Software loading and resolving
usage problems
· Training: Used by individuals training others and staff being trained who are accomplishing no work. If work is accomplished, time is counted in appropriate task.
· Demonstrations and presentations
· Procedure and policy documentation
· Revision of other’s work when done as a separate task
· Consulting and responding to inquiries and questionnaires, including e-mail
· Problem-solving falling outside of normal procedures and guidelines. Often work is referred because an individual did not know how to proceed. Does not refer to complex investigation or verification which is part of an assigned task
· Liaison work
· If the administrative work covers more than one product or service center, split time between product/service centers. If the administrative work covers many product/service centers or library-wide issues, place time in AS03
· All time spent in meetings
· Meeting preparation specific to a meeting
· If a meeting covers more than one product or service center, split time between product/service centers. If a meeting covers many product/service centers or is administrative in nature, place time in AS04
· Use for unusual activities that are not identified by the center definitions
· Evaluating costs, terms, and sources; vendor analysis and report preparation
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Mail preparation (labels, boxes, envelopes)
· Sorting, shelving, distributing
·
Other
· All creation of order records and first-time preparation of check-in records (on or off-line) Assigning vendors and determining exchange partners
· Estimating prices and verifying discounts
· Serial source changes
· Claims, cancellations, and all correspondence
· Updating order and check-in records
· All associated record filing and pulling
· Claims, cancellations, and all correspondence
· Updating order and check-in records, posting reports
· Claims, cancellations, and all correspondence
· Updating order and check-in records, posting reports
· Opening and sorting all mail
· Receiving materials and checking-in; includes materials, invoices, and normal searching for missing records
· Creating online pay statements
· Checking-in cataloging records received from services like OCLC PromptCat
· Opening and sorting all incoming mail and packages
· Receiving materials, creating item records, charging, and routing
· Related problem solving
· Opening and sorting all incoming mail and packages
· Receiving materials, creating item records, charging and routing
· Related problem solving
· Recording billing and converting currency
· Preparing invoices and vouchers (on or off-line), including photocopying and assembling
· Checking and verifying statements; invoice approval and bookkeeping
· Fund code management
· Associated filling and pulling
· Posting payments in OPAC
· Preparation of invoices, including photocopying and assembling
· Checking and verifying statements, bookkeeping
· Fund code management
· Interacting with libraries and vendors regarding price increases, etc.
· Preparation of approval invoices, including deduction of books to be returned
· Posting payments on OPAC
· Preparation of invoices, including photocopying and assembling
· Checking and verifying statements, bookkeeping
·
Fund code management
·
Interacting with libraries and vendors regarding price
increases, etc.
· Entering payments on second system
· Fund code management
· Record management
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Sorting, shelving, boxing, distributing and retrieving, file maintenance and material tracking
· Searching and printing cataloging copy, if done as separate task, if not count as cataloging task
·
OCLC updates, if done as separate task
· Searching, verifying, and establishing names, subjects, series, and uniform titles for new title cataloging and recataloging. Use only if performed as separate task; otherwise, count in cataloging task
· Establishing or revising existing authority records for local use or NACO participation
· Communication with LC on authority issues
· Verification and modification (description and classification) of an existing catalog record. Does not include recataloging of a local record.
· Item record creation and bar coding if done as part of cataloging task
· Verification of call numbers if done as part of cataloging task
· Passing records into the local system if done as part of cataloging task
· Includes authority work if done as part of task
· Creation of cataloging records (description and classification) which meet national standards for full cataloging; includes new records derived from variant edition records
· Item record creation and bar coding if done as part of cataloging task
· Verification of call numbers if done as part of cataloging task
· Passing records into the local system if done as part of cataloging task
· Includes authority work if done as part of task
· Creation of cataloging records (description and classifications) which does not meet national standards
· Creation of local provisional records
· Item record creation and bar coding if done as part of cataloging task
· Verification of call numbers if done as part of cataloging task
· Passing records into the local system if done as part of cataloging task
· Includes authority work if done as part of task
· Subsequent changes to a cataloging record (description or classification); for serials includes cessations, title changes, addition of notes
·
Adding additional copies and volumes to a cataloging
record
· Item record creation and bar coding if done as part of cataloging task
· Verification of call numbers if done as part of cataloging task
· Passing records into the local system if done as part of cataloging task
· Includes authority work if done as part of task
· Activities separate from a cataloging task which add access enhancements to cataloging record or Web access. Examples: scanning of table of contents, book covers, theses abstracts; creating Web documents from MARC record
· Preparation and management of outsourced new title cataloging
· Use if addition of cataloging records to the local OPAC is batched and done as a separate task
· Verification of call numbers if batched and done as a separate task
· Use if records from tasks CA07-CA10 are edited and input as a separate task.
· Includes responding to questions concerning collection development and management
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· All material formats and review of received materials (other than gifts)
· Review of materials received from approval vendors
· Withdrawal and transfer decisions
· Identification of materials to go to storage.
· Development and maintenance
· Liaison work with academic departments
· Alerting colleges or user groups to library resources, service and policies
· Assessing how policies meet user needs
· Creation and maintenance of selection-related records
· Want Lists creation and maintenance
·
Establishment and maintenance
·
Negotiating, Accepting,
Processing, Disposing
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Card receiving, filing and revision; preparing, pulling and changing cards
· Editing and inputting cataloging records (no cataloging decisions are being made)
· Maintenance of information on a shelf list record
· Includes all types of records: bibliographic, order, payments, binding, etc.
· Withdrawals, transfers, lacks, retention changes
· Includes Bar coding, if done together
· Investigation and follow-thru resulting from system identified new and conflicting headings. Does not include authority work completed as part of the cataloging process
· Preparation and management of outsourced authority work
· Billing and bookkeeping exclusive to the center
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Check-outs, returns, holds and patron notification
· Internal charges and discharges
· For library users
· Creation and maintenance of circulation and reserve records
· Creation and maintenance of circulation and reserve records
Center limited to local digitization
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Selection, collection review and deselection
· Preparation for and management
· Includes time spent maintaining and managing content and access tools.
· Preparation, digitizing and revising
· Statistics would be kept for this task. Pages or objects or images would be counted. Objects would be counted at their finest granulation determined to be appropriate according to the nature of the objects being digitized.
·
Metadata creation, web sites, indexes, finding aids, links
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Development, management and functions
·Administrative work, statistics
review and analysis, reports, memos
·
Job related reading requiring
response
·
Planning and strategizing
·
Vision and direction
·
Evaluation and assessment of
programs and resources
·
Overseeing operations and
services; analyzing, assessing and monitoring services/products; user
assessment studies
·
License negotiations and
management
·
Investigating coverage issues
·
Cross-departmental meetings
about electronic resources implementation/use
·Management and maintenance of
tools (eg. SFX database, SerialsSolutions data, exProxy database, URL tools for
persistent access)
·
Web site creation and
management
·
Metadata creation, indexes,
finding aids, links
·Programming, developing
applications, setting up databases and spread sheets (e.g. PURL development,
encoded urls with passwords, Electronic Products database development)
· Billing and bookkeeping exclusive to the center
· Opening mail and sorting materials
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Check for local availability
· Retrieve material
· Process loan requests
· Process photocopy requests
· Prepare material for shipment
· Overdues, renewals, recalls
· Maintain records
· Communications with other institutions and patrons
· Process returned material
· Normal problem solving
· Unfilled requests
· Interview patrons/accept requests
· Verify requests
· Determine copyright compliance
· Choose lender(s)
· Send requests
· Receive material
· Process material
· Notify patrons
· Distribute material
· Maintain records
· Negative responses
· Normal problem solving
· Communications with other institutions
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Conferences with students, faculty and others about classes
·Administrative work, statistics
review and analysis, reports, memos
·
Job related reading requiring
response
·
Planning and strategizing
·
Vision and direction
·
Evaluation and assessment of
programs and resources
·
Overseeing operations and
services; analyzing, assessing and monitoring services/products; user
assessment studies
·Administrative work, statistics
review and analysis, reports, memos
·
Job related reading requiring
response
·
Planning and strategizing
·
Vision and direction
·
Evaluation and assessment of
programs and resources
·
Overseeing operations and
services; analyzing, assessing and monitoring services/products; user
assessment studies
·
License negotiations and
management
·
Investigating coverage issues
·Cross-departmental meetings
about electronic resources implementation/use
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Stiffening and pamphlet binding; include marking and labeling, if done at same time
· Maintaining binding records
· All in-house binding
· Binding preparation (including photocopying),
· Post binding processing and file maintenance; includes bar coding if done at same time
· Binding database input and maintenance
· Repair treatments, boxing and shrink wrapping (including photocopying); marking, labeling and bar coding, if done at same time
· Maintaining conservation records
· Pre and post processing and any associated record keeping
· Entry of data and analysis of results
· Cleaning, freeze-drying and other treatments resulting from disasters
· Formal programs and preparation
·
Sorting, shelving, delivering,
receiving, boxing
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Boxing and moving materials between locations
· Creation and maintenance of stacks and storage records
· Scheduling desks
· Creating, maintaining, investigating patron records
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products
· Includes reference-type assistance at all public service desks
· Telephone, email and online services
· Alerting colleges or other specified user groups to library resources, services and policies
· Includes lengthy one-on-one sessions with users
· Exhibits, guides, finding aids, brochures, and web pages
· If for materials digitized locally, time goes in Digital Collections Center
· If for other electronic resources, time goes in Electronic Resources Center
· If for materials digitized locally, time goes in Digital Collections Center
· If for other electronic resources, time goes in Electronic Resources Center
· Administrative work, statistics review and analysis, reports, memos
· Job related reading requiring response
· Planning and strategizing
· Vision and direction
· Evaluation and assessment of programs and resources
· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies
· Marking, labeling, pasting, stamping; cleaning pasting machine
· Inserting security devices
· Includes bar coding, if done at same time
· Sorting, shelving, delivering, receiving, boxing
· Receipt and filing of separately published indexes; updating loose leaf services